Application process


  • Applications for a grant should be sent to the Parish Clerk.

  • Grants are considered quarterly unless of an urgent nature in which case this should be stated in the application .

  • Applicants will be informed of the council’s decision as soon as practicable after the meeting.

  • Requests for less than £100 - application can be by letter; £100  & above – please complete the application form below.

  • All documentation provided will be available for public scrutiny and should be legible.

  • Cheques will be made payable to the applicant organisation.






  • The applicant is a voluntary or charitable body with a strong connection to Caterham on the Hill.

  • There should be a clear benefit to a significant part of the community of Caterham on the Hill. 

  • Support is aimed at specific projects. The Council will normally only commit funds once in each financial year for any one organisation. It cannot guarantee availability of funding in subsequent years.

  • Types of project considered suitable are: improvements to the local environment and amenities; provision of recreational, arts or entertainment facilities.

  • The maximum grant payable per application is usually £1,000, other than in exceptional circumstances.

  • The council looks for some assurance that both the project and the applicant have long-term viability.

  • If a project is still in the planning stage a time-limited offer of a grant may be made conditional upon evidence of a firm commitment to a start date e.g. by placing a contractually binding order. The project for which the grant is claimed should commence within 6 months of the offer or it may lapse.

  • The Council may ask the applicant to incur the expenditure and provide invoices for reimbursement.




If successful


  • The applicant is notified and asked to reconfirm the date on which the funds are required and the payee’s name, and to undertake to use the funds for the agreed purpose. 

  • A progress report is required within 3 months of the grant being given.






Alternatively, you can also download the application form.

You are here: Parish Council Services > Grant Application Form

Grant Application Form



If you are a voluntary or charitable body with a strong connection to Caterham on the Hill, the Parish Council would like to help.

For the grants policy click here

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