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Grant Application Form



If you are a voluntary or charitable body with a strong connection to Caterham on the Hill, the Parish Council would like to help.

For the grants scheme policy click here

Please either complete the online form or download the application forms below
(in word or pdf).



Application process


  • Applications for a grant should be sent to the Parish Clerk.

  • Grants are considered quarterly unless of an urgent nature in which case this should be stated in the application .

  • Applicants will be informed of the council’s decision as soon as practicable after the meeting.

  • Requests for less than £100 - application can be by letter; £100  & above – please complete the application form below.

  • All documentation provided will be available for public scrutiny and should be legible.

  • Payments will be made  to the applicant organisation.


General grant conditions 

  • The grant can only be used for the purpose stated in the application and the Council reserves the right to reclaim any grant not being used for the specified purpose of the application. However, if a group wishes to change the purpose of the grant they must seek approval by writing to the Council who will consider approving the change. 

  • Applications for projects where the work has already been completed will not be considered. 



  • The applicant is a voluntary or charitable body with a strong connection to Caterham on the Hill.

  • There should be a clear benefit to a significant part of the community of Caterham on the Hill. 

  • Support is aimed at specific projects. The Council will normally only commit funds once in each financial year for any one organisation. It cannot guarantee availability of funding in subsequent years.

  • Types of project considered suitable are: improvements to the local environment and amenities; provision of recreational, arts or entertainment facilities.

  • The maximum grant payable per application is usually £1,000, other than in exceptional circumstances.

  • The council looks for some assurance that both the project and the applicant have long-term viability.

  • If a project is still in the planning stage a time-limited offer of a grant may be made conditional upon evidence of a firm commitment to a start date e.g. by placing a contractually binding order. The project for which the grant is claimed should commence within 6 months of the offer or it may lapse.

  • The Council may ask the applicant to incur the expenditure and provide invoices for reimbursement.

  • For more complex grant applications, a thorough breakdown of costs expected and timescale of works will need to be submitted with the application.

  • For grant applications where the Council is only paying part of the costs of a particular project, the Council will pledge a sum which will be held for up to six months until such time as the applicant can demonstrate that they have secured full funding for their project

For more information please read the grant scheme policy. Click here. 


Alternatively, you can also download the application form.

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